Electronic signature for ESPD

Check how to use the qualified signature in the European Single Procurement Document (ESPD).

Many entrepreneurs are wondering what the European Single Procurement Document is and who it concerns, and what does the electronic signature for ESPD have to do with it?
The European Single Procurement Document (commonly referred to as ESPD) is a standard, unified form for public contracts which value exceeds EU thresholds. These thresholds vary according to the subject matter of the
contract and the type of the contracting authority.

These thresholds are specified in:

  • Ordinance of the Minister of Development and Finance on the amounts of the value of contracts and tenders on which the obligation to submit announcements to the Office for European Union publications is dependent
  • Ordinance of the Minister of Development and Finance on the amounts of the value of concession contracts on which the obligation to submit announcements to the Office for European Union publications is dependent.

Participation in public procurement requires sending of a European Single Procurement Document (ESPD) signed electronically with a qualified electronic certificate (electronic signature). This means using a tool such as the
electronic signature for ESPD. This obligation results from the amendment of the Public Procurement Law of 22 June 2016 and is effective from 18 April 2018. When filling in the ESPD form, e-signature will be an indispensable tool.

It is also worthwhile to read the instruction manual for submitting an ESPD (European Single Procurement Document) document using electronic means of communication, including a tool such as electronic signature. Detailed information
is available on the Public Procurement Office website.

It should be clarified that one of the electronic means of communication allowed for making a declaration in the course of a public procurement procedure in the form of ESPD is electronic mail. Of course, you need an electronic
signature for ESPD.

The submission of ESPD by the contractor by e-mail is equivalent to its submission by means of electronic communication.

Submitting ESPD together with the offer on a data carrier (e.g. CD, pendrive) does not constitute its submission by means of electronic communication within the meaning of the Act on Rendering Services by Electronic Means.
In view of the rules, ESPD should be sent by e-mail using an e-signature.

Where do I get my qualified electronic signature?

Check electronic signature